Exhibitor Guide 2025

EVENT DURATION

ITB China: 27 – 29 May 2025

ITB China Conference: 27 – 29 May 2025

OPENING HOURS

Exhibitors: 08:30 AM – 05:30 PM

Buyers: 09:00 AM – 05:00 PM

Trade Visitors: 09:30 AM – 05:00 PM

CONSTRUCTION TIME

25 – 26 May 2025

08:30 AM – 10:30 PM

DISMANTLING TIME

29 May 2025

05:00 PM – 10:30 PM

IMPORTANT DEADLINES

Main Exhibitor Registration	31 Jan. 2025
Co-exhibitor Registration	11 Apr. 2025
Catalogue Entries	25 Apr. 2025
Construction Plan Submission	25 Apr. 2025
Shell Scheme Information Submission	25 Apr. 2025
Orders for Furniture, Electricity, and Water	25 Apr. 2025
Exhibitor Staff & Badge Registration	28 Apr. – 23 May 2025

 

MATCHMAKING PHASES

Please refer to “Onsite Matchmaking” in this Exhibitor Guide for more details about the ITB China matchmaking process and pre-scheduled appointment system.

Preparation	10 Feb. – 11 Apr. 2025
Match Calculation	14 – 25 Apr. 2025
Open Calendar	28 Apr. – 14 May 2025
Finalization	23 – 26 May 2025
Onsite Meetings	27 – 29 May 2025

 

ITB CHINA 2025 MILESTONES

PHASE I: UNTIL JANUARY 31

Exhibition Preparation

• Select exhibition stand type and size
• Complete ITB China online registration

Late registrations may be accepted, subject to space availability. Please contact the sales team for further details.

PHASE II: UNTIL APRIL 11

Co-Exhibitor & Staff Registration

• Co-exhibitor registration
• Staff registration
• Allocate badges and appointment sets for co-exhibitors and staff (if applicable)

China Entry Visa

• Request Visa invitation letter from ITB China
• Apply for a Chinese Visa

Booth Preparation

• Confirm booth location
• Finalize booth design and quotation

PHASE III: UNTIL MAY 14

Business Matching

• Optimize company profile and exhibitor catalog entry
• Review meeting schedule during open calendar phase
• Individualize meeting schedule by inviting buyers or deleting meetings

Booth Preparation

• Submit stand construction documents for approval
• Order additional stand furniture and utilities

PHASE IV: BEFORE YOU ARRIVE IN CHINA

• Ensure exhibitor badge print out, hotel confirmation, business cards, visa, passport are ready
• Download the ITB China App from the Play Store or App Store. Due to the Chinese Firewall, accessibility and usability of the ITB China App outside of China may be impaired

Access Exhibition Grounds

• Exhibitors: 8:30 AM – 5:30 PM
• Buyers: 09:00 AM – 05:00 PM
• Visitors: 9:30 AM – 5:00 PM
• To enter the fairground, you must present your printed exhibitor badge and passport

Engagement

• Hold customer meetings and appointments
• Participate in conferences and workshops
• Join the After-Show Sundowner on Day 1 & 2, starting from 04:30pm outside of the coffee break and lunch areas

PHASE V: AFTER ITB CHINA

Wrap-Up

• Dismantle exhibition stand
• Participate in conferences and workshops
• Receive the after-show report

ITB CHINA PLATFORM AND APP

The ITB China Platform is a comprehensive participation management tool that allows you to conveniently manage your ITB China participation from your laptop or mobile device (via the ITB China App). The ITB China Platform also includes all functions related to the ITB China Matchmaking, and will be fully accessible starting from 28 April 2025.

On the ITB China Platform, you can:

• Apply for a visa invitation letter and find recommended hotels with special rates
• Manage your business matching and pre-scheduled appointments
• Interact with buyers
• Manage your event calendar
• Watch the full ITB China Conference
• Access onsite live photos and view the exhibition floor plan

ACCESS

You can access the ITB China Platform with your exhibitor ID and password:

• ITB China Platform (PC version): https://platform.itb-china.com/

PLAN YOUR BOOTH

Exhibitors can access the Booth Management function in the ITB China Registration System starting March 11, 2025. For more information, please visit the Planning Your Booth section in this exhibitor guide.
In the Booth Management, you will be able to:

• Manage stand construction services, including ordering furniture, electricity, water, and design services
• Order additional services, including translators and catering
• Register stand activities and special staff badges

Please note: Certain exhibition management functions, such as ordering onsite services or uploading a backdrop for your booth, are only accessible through the desktop version.

EXHIBITION GROUND ADDRESS

Shanghai World Expo and Exhibition Center
850 Bocheng Rd
200126 Pudong, Shanghai, China
https:/sweecc.dlg-expo.com/

VISA APPLICATION

You may need to include an invitation letter as part of your visa application to China. Please check with your local Chinese embassy or consulate for specific visa requirements.

Once your booth location is confirmed, the ITB China team can provide an invitation letter upon request. To expedite this process, kindly submit your details through the Online Visa Application Form on the ITB China Platform, which will allow us to issue your invitation letter promptly.

For any visa-related inquiries, please contact:

Email: contact@itb-china.com

ACCOMMODATION

To make your stay more enjoyable, ITB China has carefully selected a range of convenient hotel options. You can find all the details and booking information on the ITB China Platform.

VENUE ACCESS

We’ve compiled helpful information to assist you in planning your journey and ensuring a smooth and easy route to the exhibition grounds upon your arrival in Shanghai.

SUBWAY

From Airports:

Hongqiao Airport: Approx. 1 hour to the venue.

Directions: Take Line 2, transfer to Line 8 at People’s Square Station, then get off at China Art Museum Station.

Pudong International Airport: Approx. 1.5 hours to the venue.

Directions: Take Line 2, transfer to Line 8 at People’s Square Station, then get off at China Art Museum Station.

From Railway Stations:

Hongqiao Railway Station: Approx. 50 minutes to the venue.

Directions: Take Line 10, transfer to Line 8 at Laoximen Station, then get off at China Art Museum Station.

Shanghai Railway Station / Shanghai South Railway Station: Approx. 40 minutes to the venue.

Directions: Take Line 1, transfer to Line 8 at People’s Square Station, then get off at China Art Museum Station.

TAXI

From Airports:

Hongqiao Airport: 31 km, 55 minutes, approx. 100 RMB.

Pudong International Airport: 40 km, 45 minutes, approx. 140 RMB.

Note: Night rates apply from 11:00 PM to 5:00 AM.

From Railway Stations:

Hongqiao Railway Station: 31 km, 55 minutes, approx. 100 RMB.

Shanghai Railway Station: 13 km, 45 minutes, approx. 40 RMB.

Shanghai South Railway Station: 10 km, 35 minutes, approx. 35 RMB.

Note: Night rates apply from 11:00 PM to 5:00 AM.

You can print the Taxi Card with the venue address to show to the driver. It provides the exact address and reads: “Please take me to the Shanghai World Expo Exhibition and Convention Center.”

VEHICLE ACCESS TO VENUE

TRUCK PARKING

Before, during, and after the trade fair, there are specific traffic regulations for trucks entering the exhibition grounds, including deposit regulations.

• Truck Access: All trucks must enter the freight vehicle parking lot at 700 Jimin Rd
• After entering the freight vehicle parking lot, trucks must queue in the designated area and apply for an Unloading Certificate online. Only after receiving the certificate, it is permitted to enter the venue with the dispatch instruction.

Important Notes:

• Since Aug. 2020, both the Construction badge and Unloading Certificate must be applied online. Detailed application rules can be found on the official venue website: https:https://sweecc.dlg-expo.com/
• Due to high traffic volume near the trade fair center in the morning, commuting from the freight park to the venue is restricted between 07:00 AM – 09:30 AM
• During the exhibition, vehicles with non-Shanghai license plates can only enter the venue after 07:00 PM
• On 29 May, the access time is 05:00 PM – 10:30 PM

Truck Fees:

• Processing fee：30 RMB/vehicle
• Unloading area deposit: 400 RMB/vehicle
• The retention time is 1.5 hours. After this period, a fee of 100 RMB/0.5 hour will be deducted from the deposit

Truck Access Restrictions:

• Only trucks up to 5 tons in weight are allowed
• Only trucks up to 3.2 meters in height are allowed

Small Passenger Vehicles (2 to 9 passengers, except Lveco):

• Can enter the P1 and P2 parking lots for temporary boarding and disembarking

Parking Information:

• During the exhibition, parking spaces are very limited. We recommend arranging all necessary transportation during the construction period 25 – 26 May
• Unauthorized vehicles parked on the exhibition grounds will be removed at the owner’s expense

GUEST PARKING

• Due to limited parking, we recommend using public transportation or the official shuttle bus to the venue

IN THE VENUE

• Enter from Zhoujiadu Road (Gate E1 & E2) to the B1 & B2 parking lots
• Parking rate: 8 RMB/h, with a maximum cost of 64 RMB/day

NEAR THE VENUE

• The River Mall

No. 339 Zhoujiadu Road

APPOINTED INSURANCE: EXHIBITIONGUARD

In accordance with the requirements of the Shanghai World Expo Exhibition and Convention Center (SWEECC), all raw space contractors are required to purchase exhibition liability insurance. Exhibitors may only begin moving into the hall once proof of the insurance has been provided. Please refer to www.exhibitionguard.comfor detailed insurance requirements.
For further information and to make a purchase, please contact

Hotline: 400 832 5588
Overseas exhibitors: (86) 21 3116 0888
Contact: Mrs. Sally
Tel: (86) 158 0055 2925
Email: info@exhibitionguard.com

BOOTH CONSTRUCTION AND DISMANTLING

APPOINTED STAND CONTRACTOR: SYMA

SYMA has been a trusted construction specialist in the exhibition industry in China since 1985, with branches in Beijing, Shanghai, Foshan (Shunde), Guangzhou, and Hong Kong. SYMA offers a full range of services, including design, project management, stand production and fabrication, as well as audio & video equipment and furniture rental.

Note: SYMA is the appointed stand construction company for ITB China. If you have selected a shell scheme package, using SYMA for construction is mandatory. For those opting for a raw space, you are free to choose SYMA or another vendor of your choice.

Contact: Mr. Eazy Gu
Tel: +86 21 6238 8811 (transfer to 191)
Email: eazy.gu@syma.com.cn

Contact: Mrs. Crystal Jiang
Tel：+86 21 6238 8811 (transfer to 136)
Email: crystal.jiang@syma.com.cn

RAW SPACE BOOTH DESIGN

Exhibitors who have not selected the appointed stand construction company (SYMA) need to submit their booth plans for official approval latest by 25 Apr. 2025 through the Booth Management. The booth plan must include the following:

• Booth design
• Dimensional drawings
• Material description
• Fire rating description
• Electrical box display location
• Contractor business license & electrician license

For any questions regarding the booth design approval, please contact SYMA directly.

RECOMMENDED RAW SPACE CONTRACTORS

SYMA
Contact: Mr. Eazy Gu
Tel：+86 21 6238 8811 (transfer to 191)
Email: eazy.gu@syma.com.cn

Shanghai Yibotianxi Advertising Co., Ltd
Contact: Wen Shuang
Tel：18116262887
Email: maisie@aa-event.com.cn

FURNITURE RENTAL AND UTILITIES ORDERING

Exhibitors wishing to order additional furniture can do so through Booth Management by completing the online rental form and uploading it to the service center.

Raw space exhibitors must order electrical service. If you require water at your booth, please submit your request in advance through Booth Management.

Order deadline: April 25. Late orders will incur additional fees.

SHELL SCHEME FASCIA BOARD INFO

Exhibitors with a Premium Complete Stand Package can place a visual (logo or picture) onto their enlarged fascia board by sending the logo or picture to SYMA.

Exhibitors with a Basic Complete Stand Package will have their company’s name printed on the fascia board in English and Chinese according to their entry in the exhibitor registration.

If you intend to show a different name on the fascia board and catalog, please log in your ITB China Account, go to My Registration and submit the new name in the registration system before 25 Apr .

TECHNICAL DETAILS (Raw Space)

Raw space exhibitors, please take note of the following important details:

Hanging Points:

Due to the scale and limited construction time of the show, the following restrictions apply to booth construction regarding hanging points:

• Only booths of 72 sqm and above are eligible to apply for a hanging structure
• Load capacity: Less than 100kg per 36 sqm, with the total weight of the structure limited to 500kg. The number of structural hanging points will be reviewed and approved by SWEECC
• Application deadline: April 25. Please submit your application for the hanging structure to the appointed contractor by this date
• Structures such as hanging screens and lighting must be applied for by April 13 (limited to 5 booths)
• SWEECC will review all hanging structure plans. If rectification is required after review, please ensure compliance with the requested adjustments

LED Screen Electrical Inspection Report:

• For process and cost details, please follow up with the appointed stand contractor after reviewing the booth design

Construction Height Limit:

• The maximum construction height is 5 meters
• For two-story booths, the construction area of the second floor must not exceed 200 sqm, with at least two evacuation stairs. The distance between stairs must be no less than 5 meters.
• For two-story booths or booths over 5 meters in height, the design must be evaluated by a certified booth structure audit company. A structural audit report will be required. Please bring the booth design, fire rating reports, and structural audit reports to the venue for construction approval.

For more details, contact:
HAH Consulting & Exhibition Co., Ltd. Shanghai
Tel: 021-28906633
Email: hah@hahchina.com

Security Alarm Equipment:

• In line with current police requirements, Shanghai Jisheng Information Technology Co. Ltd. has been appointed as the designated service provider for mandatory alarm equipment installation in raw space booths to ensure smooth exhibition operations. The booth contractor will handle installation, with Jisheng providing installation advice and floor plans. Orders can be placed via WeChat, and SYMA will notify you of ordering details.

Alarm Equipment Rental Fee:

• 300 RMB/set/exhibition (deposit: 300 RMB/set, refundable at the end of the exhibition)
• 2 sets required for booth of 201-400 sqm
• An additional set is required for every additional 200 sqm (booth under 200 sqm will be treated as 200 sqm)
• 1 set required for every 4 shell scheme booths

For more details, contact: Tel: +86 13024119114 (same for WeChat)

Download here

Please refer to the “Technical Guidelines for Raw Construction” section in this Exhibitor Guide for full construction regulations. Exhibitors not using the appointed booth constructor SYMA should provide these guidelines to their contractors to ensure smooth construction.

For information on construction badges, unloading certificates, and move-in/dismantling, please refer to the “Raw-Space Exhibitors Move-in Notification” section in this guide.

For any construction-related inquiries, contact SYMA or ITB China directly.

OFFICIAL FREIGHT FORWARDER

Professional transportation services will be provided by:

DB Schenker, the world’s trusted global logistics provider, supports industry and trade in the global exchange of goods through land transport, worldwide air and ocean freight, contract logistics, and supply chain management.

With around 24,500 employees at nearly 750 locations and warehouse space totaling 8 million square meters across over 50 countries, DB Schenker offers tailored logistics solutions to meet the needs of various industries and trades.

INTERNATIONAL SHIPPING

Schenker Deutschland AG
Contact: Mrs. Sabine Auer
Tel: +49 89 949-24336/+49 160 98953133
Email：Sabine.Auer@dbschenker.com

DOMESTIC SHIPPING

Schenker China Ltd.
Contact: Mr. Jing Gao
Tel: +86 21 61708037
Email：jing-j.gao@dbschenker.com

RELATED DOWNLOADS:

Shipping Guideline and Official Tariff

Domestic Shipping Guideline and Official Tariff

Shipping Label – Overseas Shipment

Shipping Label – Domestic Shipment

CATERING SERVICE

As an ITB China attendee, you will have access to the public lunch area. If you would like to provide snacks to enhance your brand’s presence or attract visitors to your booth, you can book these services through the Booth Management on the ITB China Platform. Gusto is the officially appointed vendor who will deliver snacks and beverages directly to your booth. The reservation deadline is May 10.

Contact: Ms. Jan
Email: gusto_jan@163.com

Please note the following rules:

• No open flames are allowed on the show floor; food can only be heated using electric devices
• Fresh juice and cut fruit are not permitted
• Selling food or beverages during the event is prohibited
• External food suppliers are not allowed
• Only pre-packaged food is permitted
• As per Chinese government regulations, waste must be sorted into Residual Waste and Wet Organic Waste. The supplier or exhibitor is responsible for disposing of the waste properly

REGISTRATION OF EVENTS AND STAND ACTIVITIES

Shows, presentations, and tours attract the press, visitors, and create opportunities to connect with more attendees. Events can be held between 9:30 a.m. and 5:00 p.m. at your assigned booth space.

All events must be registered through Booth Management by May 17. Events held outside regular hours will incur an overtime fee.

If you need external staff (e.g., photographers, catering staff, performers) to access the venue on your behalf, they must register for Service Staff Badges in advance. A special registration link will be provided once your event is registered and approved by ITB China.

TRANSLATION SERVICE

If you require a professional translator, you can order this service through Booth Management The reservation deadline is April 27.

Duties	Description
HOST/HOSTESS Chinese + Basic English	Distribute brochures and guide prospects to sales staff.
INTERPRETER Chinese + Proficient English	Facilitate communication between Chinese and English speakers.
INTERPRETER Chinese + Another language (German, French & others)	Facilitate communication between Chinese and other languages speakers.

 

BUSINESS CENTER: FOR ALL YOUR NEEDS

The Business Center is located on the first floor near H1-3. They offer a range of services, including photocopying, printing, telephones, internet access, computers, scanning, phone top-up cards, laptop connections, business cards, and stationery.

ITB CHINA MATCHMAKING

ITB China is the B2B platform dedicated to helping you build, expand, and maintain a network of qualified Chinese buyers. One of our key tools is the Prescheduled Appointment System (PSA), designed to connect you with buyers who align closely with your business profile and are interested in your products and services.

The PSA System offers exhibitors a streamlined and efficient way to schedule and manage appointments with hosted Chinese buyers. It facilitates meaningful interactions and fosters strong connections between exhibitors and buyers.

To ensure the best matchmaking outcomes, please verify that your registration details, including your operational markets and products, are accurate. This information will be used to match you with buyers based on their purchasing preferences, resulting in more relevant and valuable connections.

To access your meeting calendar, you and your staff must log in to the ITB China Platform. From there, you can view and manage all your pre-scheduled meetings.

Phase	Dates	Exhibitor Actions
Registration	Deadline: 31 Jan. 2025 (Main Exhibitor) Deadline: 11 Apr. 2025 (Co-Exhibitor) Deadline: 19 May 2025 (Staff)	· Complete registration for exhibitors, co-exhibitors, and staff by the respective deadlines · Ensure all participants are registered for Business Matching
Preparation	10 Feb. – 11 Apr.	· Upload videos, images, and brochures to enhance your company profile for buyers · Ensure accurate registration details for effective matchmaking
Match Calculation	14 – 25 Apr.	· Meetings are automatically generated based on exhibitor and buyer profiles · Preliminary meeting schedules are created based on buyer preferences and exhibitor products
Open Calendar	28 Apr. – 14 May	· Review and customize your meeting schedule · Add, modify, or cancel appointments as needed
Finalization	23 May – 26 May	· Download the finalized meeting schedule from your ITB China account
Onsite Meeting	27 May – 29 May	· Meet with buyers at your booth according to the pre-scheduled meeting calendar

MATCHMAKING Q&A

• What are the matchmaking criteria?

  ➔ Product and Operating Markets: Accurate registration details are crucial for accurate matches.
  ➔ Company Profile: A well-maintained profile with promotional content (videos, brochures, and images) attracts more buyer interest and additional meeting requests.

• How can I improve the quality of my appointments?
  ➔ Accurate Registration: Provide clear and precise product and market details during registration.
  ➔ High-Quality Profile: Upload engaging promotional materials to increase visibility during the Open Calendar Phase.
  ➔ Targeted Invitations: Use the matchmaking tool to identify potential buyers and send personalized meeting invitations.

• How many appointments will I receive?

  ➔ Main exhibitors are guaranteed one appointment set per 9 square meters of booth space, ensuring a minimum of 21 meetings with Chinese buyers.

• Can I receive additional appointments?

  ➔ Yes. Exhibitors can purchase one additional appointment set for USD 1,730 per 9 square meters.

• Can appointment sets be shared?

  ➔ No, appointments are tailored to individual exhibitor and buyer profiles and cannot be shared.

• When can I invite buyers to meet?

  ➔ Exhibitors can send invitations during the Open Calendar Phase (28 Apr. – 14 May 2025).

• Why aren’t my invitations appearing in the final schedule?

  ➔ Invitations are added only if buyers accept them within 48 hours. Buyer-initiated meeting requests are automatically included in your meeting schedule.

• Why do I see fewer than 21 meetings during the Open Calendar Phase?

  ➔ Initial matches reflect the automated pairings. During the Open Calendar Phase, exhibitors and buyers can adjust schedules by adding or canceling appointments. A finalized schedule will guarantee at least 21 meetings.

• Where will the meetings take place?

  ➔ All meetings are held at the exhibitor’s booth during designated time slots.

• How do I confirm a meeting?

  ➔ Buyers confirm meetings by scanning the exhibitor’s QR code via the ITB China App or their badge.

• Can I rate a meeting?

  ➔ Yes, exhibitors can rate meetings through the ITB China App. Feedback helps improve matchmaking and buyer selection for future events.

• CONTACT

  ➔ If you have any additional questions or need assistance, please feel free to reach out to us at exhibitor@itb-china.com

ITB CHINA ON SOCIAL MEDIA

Stay updated and get useful information by following us on our social media channels.

EXHIBITOR PRESS CONFERENCE

Host your own press conference on Day 1 or Day 2 of ITB China at the onsite Meeting Hub.

To reserve your 60-minute slot (setup time included), contact press@itb-china.com to check availability before submitting the order form. Once confirmed, your press conference details will be shared with ITB China 2025’s participating media.

WECHAT VIDEO PROMOTION

Get your offer noticed by the Chinese travel market through submitting your promotion video to your ITB China account manager by April 15, 2025. Your video will be published and promoted on the official ITB China WeChat account in the weeks leading up to the event.

IDENTITY VERIFICATION

According to the requirements of the local administration, please bring your Chinese ID card, passport or Mainland Travel Permit for Hong Kong and Macao Residents or Mainland Travel Permit for Taiwan Residents for on-site identity verification.

CONTACT US

The ITB China team is here to assist you. If you have any questions, need further information, or have special requests, please feel free to reach out.

Exhibition Contact

Key Account Management

China Office

Mr. George Giannakoulas
T: +86 21 5266 6167
E: giannakoulas@messe-berlin-sh.com

Mr. Exel Fan
T: +86 21 5299 3137
E: exel.fan@messe-berlin-sh.com

Ms. Angela Xue
T: +86 21 5289 7819
E: angela.xue@messe-berlin-sh.com

Ms. Kateryna Salogub
T: +86 13818393624
E: salogub@messe-berlin-sh.com

Berlin Office

Mr. Christopher Marzahn
T: +49 30 3038 2038
E: christopher.marzahn@messe-berlin.de

Project Management

Ms. Sheryl Jiang
Buyer Manager
T: +86 21 5299 2708
E: sheryl.jiang@messe-berlin-sh.com

Ms. Sydney Jin
Buyer Manager
T: +86 21 6218 0211
E: sydney.jin@messe-berlin-sh.com

Ms. Sylvie Qiao
Buyer Manager
T: +86 21 5299 2708
E: sylvie.qiao@messe-berlin-sh.com

Ms. Kay Shi
Operation Manager
T: +86 21 5230 0889
E: kay.shi@messe-berlin-sh.com

Ms. Kiron Huang
Operation Manager
T: +86 21 6233 6225
E: kiron.huang@messe-berlin-sh.com

Media

Ms. Sherry Yu
Markerting Manager (Marketing/Media Relation)
T: +86 21 5298 8077
E: sherry.yu@messe-berlin-sh.com

Ms. Mia Miao
Marketing Manager
T: +86 21 5298 8077
E: mia.miao@messe-berlin.de

Ms. Julia Sonnemann
PR Manager (International Medias)
T: +49 30 3038 2269
E: julia.sonnemann@messe-berlin.de

GENERAL RULES

Shanghai World Expo Exhibition and Convention Center, Exhibition Hall 1, Level 1
Exhibition Area	25000㎡
Maximum Booth Height	5 m
Maximum Booth Weight	3500kg/㎡
Freight Lift Path	·2 Entries: 5.4 m x 6.0 m ·4 Entries: 4.2 m x 4.3 m
Elevator	None
Power Supply	3-Phase, 380V/220V, 50HZ
Hanging Points	Download here

 

BOOTH SETUP AND SAFETY REGULATIONS

• A minimum 3-meter evacuation passage must be maintained for booth groups. The maximum length for each booth row is 21 meters.
• The evacuation passage between stands and fire exits must not be less than 3 meters.
• Passageways and evacuation exits must remain clear of stacked materials and barriers at all times.
• A 0.6-meter maintenance passage must be kept between booths and venue facilities (e.g., pillars, shutter doors, glass walls).
• Stands, exhibits, signage, and packing materials must not obstruct the automatic alarm, fire suppression systems and equipment within the venue.
• Barriers or obstructions within 1.4 meters of safety entrances, exits, fire hydrants, and pump adapters are prohibited.
• Booth floor plans must be reviewed by firefighting authorities before construction begins.
• When wrapping the pillars, the on-pillar electric boxes must not be covered.

HANGING STRUCTURE RESTRICTIONS

Due to the scale and limited construction time of the show, the following restrictions apply to booth construction regarding hanging points:

• Only booths of 72 sqm or larger may apply for a hanging structure.
• Load capacity is limited to 100kg per 36 sqm, with a total structure weight not exceeding 500kg. The number of hanging points will be audited and evaluated by SWEECC.
• The deadline to apply for hanging structures is April 25. Submit your application to the appointed contractor by this date.
• For hanging screens and lighting, applications must be submitted before April 13 (limited to 5 booths).
• Hanging structure plans will be reviewed by SWEECC and must comply with any requests for modifications.

STAND CONSTRUCTION

• Construction must be based on the floor plan approved by firefighting authorities. Any changes must be applied for on time.
• Design drawings for stands on Raw Space must be reviewed and stamped by a qualified design entity and the Organizer. The center may refuse construction for unapproved designs. Booth design drawings must include floor plan, structural drawing and rendering image.
• Booth structures must be secure and made of non-combustible or fire-treated materials (B1 grade or higher). Combustible materials must be treated to meet fire resistance standards. Construction and decoration materials must not be made of inflammable flammable foam boards, elastic fabric, wood-based panels or plastic sheets made by means of petrochemical engineering without fire-proof treatment.
• For two-story booths, the construction area on the second floor cannot exceed 200 sqm, with at least 2 evacuation stairs spaced 5 meters apart. Booths over 5 meters in height must be evaluated by a qualified structural audit company, and a report must be provided to the venue for approval. SWEECC has the right to refuse construction if report is not provided. For more details, contact:
  HAH Consulting & Exhibition Co., LTD Shanghai
  Tel: 021-28906633
  E-mail: hah@hahchina.com
• For fully enclosed stands over 160 sqm, an automatic fire alarm and sprinkler system are required. Stands over 120 sqm must have at least two evacuation doors, each 0.9 meters wide.

EXHIBIT SAFETY

• No combustible materials may be stored in booths.
• Hanging structures must be pre-approved by the venue. Each hanging point can hold up to 150kg, with the maximum weight of the structure limited to 800kg. The installation must be arranged and operated by venue.
• For heavy machines, use ground support plates before installation.
• Machinery exhibits such as internal combustion locomotives, automobiles, tractors and various gasoline and diesel engines must be displayed outdoor, and the fuel in the fuel tank shall be lower than 10 % of the full capacity. For indoor exhibition, no operation and maintenance are allowed, there must be no fuel within the fuel tank and the battery must be disconnected.
• During setup, no one may block firefighting passageways or public areas. Temporary stacked goods must be secure and not pose a risk of rolling or toppling. After setup and move-out, all equipment must be removed. Failure to do so will result in corresponding penalties.
• Only double-faced cloth adhesive tape is allowed for carpet installation; other difficult-to-remove tapes are prohibited.

CONSTRUCTION GUIDELINES

• Open flames and welding are strictly prohibited within the venue.
• Painting and spray painting are not allowed.
• Direct connection to water and gas pipelines is prohibited. A valve must be installed between the pipeline and any water or gas device.
• Dangerous electrical, mechanical, and chemical items are banned.
• Waste liquids must be disposed of in sealed containers. They cannot be poured into sewers or sinks.
• It is strictly forbidden to obtain water from the bathroom. All water used for the setup must be obtained from water basins designated by the center.

CONSTRUCTION SAFETY

• All construction staff must wear safety helmets. A safety belt is required for work above 2 meters. Herringbone ladders over 2 meters are prohibited. Ladders with a locking spreader bar can be used to ensure safety. Otherwise, the center has the right to refuse entry.
• During the exhibition, dangerous chemicals, solvents, paints, and flammable materials are prohibited.
• It is strictly forbidden to use pressure equipment in the center.
• All exhibits that are flammable or explosive must be replaced by models.
• Without the center’s permission, equipment such as air compressors are not allowed to be brought into or used within the center during setup.

FACILITY MAINTENANCE

• The center’s buildings, structures, and equipment must remain intact and clean. Alterations, moving, or leaning against walls, floors, or other surfaces is not allowed without approval.
• Entities and individuals using the center’s facilities are required to strictly adhere to the above regulations. If any of the center’s buildings, facilities, equipment, or accessories are damaged or contaminated due to non-compliance or the use of prohibited items, the managing party will hold the infringing party responsible for making the appropriate compensation.

INSTALLATION OF ELECTRICAL CIRCUITS AND ELECTRICAL EQUIPMENT

• The installation of electrical circuits and electrical equipment can only be performed by persons holding a valid electrician certificate. All operations must comply with the relevant electrical code of the state. The constructor bears all responsibilities and consequences.
• The electrical distribution box for a stand must be placed within the cable pipe trench of the center or within the stand. The cover plate of the trench must not be opened arbitrarily. It is strictly forbidden to place the distribution box in conspicuous areas such as aisles, passageways, and stands.
• Hidden electrical circuits must be protected with a metal pipe or fire-retardant PVC pipe. Lighting must be installed at least 0.5 meters away from combustible materials.
• Electrical circuits must have branch switches, and cables passing through aisles must be protected with a protection plate.
• It is strictly forbidden to place flammable materials or water dispensers around a distribution box.
• The use of fixed electricity box facilities within the venue is prohibited without authorization. All electrical boxes should be fixed on insulated walls, or the electrical box should have an insulation cover for protection.
• Electrical circuit capacity distribution must be balanced. Overloading is strictly prohibited. All circuits should be elevated or laid with effective protection measures, and load equipment must have proper grounding.
• All electric wires must have an insulating sheath and comply with national safety standards. For joints, insulation porcelain or plastic joints must be used, not insulating tape. Except for lighting fixture wiring, colored thread should not be used.
• During the construction period, all cables, connecting equipment, and temporary electric boxes must meet national safety standards.
• The center is responsible for the safety and integrity of the fixed electric box, while constructors are responsible for the safety of all cables and electrical equipment connected from the center’s fixed electric box.
• Lighting fixtures must be installed at least 50cm away from combustible materials. The ballast of lighting fixtures, such as fluorescent lamps and high-pressure mercury lamps, must not be installed on combustible or flammable materials.
• The venue will cut off electricity to booths after closing time (except for power-protected booths). Electric appliances in booths must be turned off after closing to prevent damage from power cuts.
• For enclosed light box installations, an air vent must be provided for adequate ventilation.
• Important parts of electrical circuits and light boxes in wood-structured stands must be treated with fire-retardant coatings of level 3 or higher.
• Electrical equipment that generates heat, such as high-temperature lamps, should not be used unless approved by the center. No combustible or flammable materials should be within a 1-meter range of high-temperature lamps.
• All outdoor lighting equipment must have damp-proof measures.
• The use of exposed iodine-tungsten lamps, halogen tungsten lamps, or neon lights is strictly prohibited within the center.
• All entities and individuals using the center’s facilities must strictly follow these procedures. In case of non-compliance, the managing party of the center reserves the right to take appropriate measures, including cutting the power supply.

USE OF VEHICLES

• No vehicle is allowed to enter the center without prior permission.
• The height of any vehicle permitted to enter the center must not exceed 4 meters (for Hall 4, the height limit is 3.2 meters), and the driving speed must not exceed 5 km/h.
• Forklift operation must adhere strictly to forklift safety rules. Only qualified personnel may operate forklifts, and the driving speed must not exceed 5 km/h. Forklifts and cranes must have their annual inspection report and work permit copy on record.
• All freight vehicles must proceed to the designated parking areas as instructed by SWEECC for loading/unloading. Vehicles are not permitted to park on the roads surrounding the venue.
• Construction materials must not be delivered by handcarts or manual labor into the venue.

OTHERS

• Smoking is strictly prohibited within the center.
• Cooking is not allowed within the center, and external meals cannot be brought into the center.
• Without the center’s permission, exhibitors and contractors are not allowed to bring in furniture, flowers and plants, or any facilities and equipment that can be provided by the center.
• Exhibitors are required to place their rubbish bins outside of their booth each day after the exhibition has concluded to ensure the cleaning staff will dispose of all rubbish and provide emptied bin for the next show day.

SPARE EXHIBITION MOVE IN NOTIFICATION

Please follow the following steps for move-in at the venue of ITB China during the construction period.

Move-In, Exhibition Period, and Move-Out Schedule for ITB China

	Date	Time	Entrance	Activities
Move-in	25–26 May 2025	9:00 AM – 11:00 PM	H1-8~9	Booth construction
Exhibition Period	27–29 May 2025	9:30 AM – 5:00 PM	H1-2~3	Exhibition open; Site cleaning at 5:00 PM; Close at 5:30 PM
Move-out	29 May 2025	5:00 PM – 10:30 PM	H1-8~9	Power off at 5:00 PM; Workers allowed from 6:00 PM

 

IMPORTANT NOTES:

Booth Fitting Contractors:

• Contractors must adhere to the scheduled work periods. Overtime work is not permitted unless specifically authorized by the Organizer. If permission is granted, contractors must apply and pay the required overtime charges before 4:00 PM at the official contractor’s service counter.

Overtime Charges:

• RMB 2,880 per 1,000 sqm/hour from 10:30 PM to 8:30 AM the following day
• Minimum 1-hour charge and a minimum of 1,000 sqm as a unit
• Late applications incur a 30% surcharge

REGISTRATION AND PAYMENT DETAILS:

STEP 1: REAL-NAME AUTHENTICATION:

Contractors and freight forwarders must complete real-name authentication online 15 working days before the start of construction.
https://sweecc.dlg-expo.com/MouldV/NewsInfo?WenMenuId=118

STEP 2: BOOTH DEPOSIT AND MANAGEMENT FEES:

Please remit the booth deposit and management fee to SYMA:

Booth Deposit:

• RMB 5,000 for booths less than 100 sqm
• RMB 10,000 for booths 100 sqm and above

Raw Space Management Fee: RMB 30 per sqm

PAYMENT DETAILS:
SHANGHAISYMA-EXPO LIMITED
BANK NAME: Bank of Shanghai Changning Sub-Branch
ACCOUNT NO.: (RMB) 31646300008042677
SWIFT CODE: BOSHCNSH

STEP 3: PRE-EXHIBITION INSTRUCTIONS 24 MAY 2025:

Deposit Receipt and Vehicle Pass:

• It is recommended to collect your deposit receipt and apply for a vehicle pass one day prior to the exhibition. The deposit collection point will be shared by the Appointed Contractor (SYMA) directly. Vehicle Pass Application Process: https://sweecc.dlg-expo.com/MouldV/NewsInfo?WenMenuId=120

STEP 4: MOVE-IN AND REGISTRATION 25–26 MAY 2025:

• Stamp your receipt at the Appointed Contractor (SYMA) Counter.
• Bring your deposit receipt and other necessary documents to collect the Construction badge at the Pass Registration Center (South Square).
• Move in the Exhibition Hall.
• Booth construction begins after collecting badges and necessary approvals.

Please Note:

• If the shell scheme booth includes KT board and PVC expansion sheets, a deposit of RMB 2,000 is required.
• The official appointed contractor SYMA will license goods (furniture and plants) with a Goods Entry Form and Booth Rendering.
• QR code, business card and booth confirmation letter need to be provided to collect exhibitor badges on the registration counter.

BOOTH ELECTRICAL INSTALLATION AND SAFETY:

• After booth electrical installations are completed, both exhibitors and the appointed contractor must conduct a self-inspection. Electricity will be supplied starting at 11:00 AM on 26 May. The venue’s electrician will inspect installations and notify exhibitors of any necessary adjustments by 10:00 AM. Electricity will be supplied after inspection and approval of the venue electrician.

FIRE SAFETY REGULATIONS:

• Construction and decoration materials, including carpets, must be non-flammable or fire-retardant (Fireproof grade B1 or above).
• Wooden stands and surfaces must be non-flammable, and fire retardant coatings must be applied to wooden structures.
• Flammable stretch fabric, nylon fabrics, and other non-approved materials are prohibited.

CONSTRUCTION WORKER REQUIREMENTS:

• All workers must wear safety helmets and carry a valid construction pass.
• Contractors must have copies of their business licenses and legal ID identification, which may be required during Fire Department inspections.

ELECTRICAL SAFETY:

• All raw space booths must have a shunt and grounding switch.
• A Standard booth and raw space booth cannot share the same electrical box.

POST-EXHIBITION:

DISMANTLING AND CLEANUP:

• After the exhibition ends, exhibitors and appointed contractors must clear all booth items, including waste and construction materials, from the venue.
• Once raw space booths are inspected and confirmed by the venue, contractors may submit the deposit ticket to the official contractor’s counter in Hall 1.  The venue staff start inspection at 19: 00 pm. The deposit will be refunded to the original account within two months.

DISMANTLING AND CLEANING SERVICE:

• The venue provides a dismantling and cleaning service through the North Square’s garbage cleaning office. Applications must be submitted one day before the move-out day. Late applications will incur double charges.
• Please refer to the “Technical Guidelines for Raw-Stand Construction” in this exhibitor manual. The exhibitor and their self-selected contractor are fully responsible for construction-related liabilities.